The era of printed documents is slowly coming to its end as both business and individual users generate more and more digital data. Consequently, there is a growing demand for advanced software solutions to manage and process all these data, which is what influenced development of cloud computing solutions.
The necessity for efficient data management tools has been partly resolved with cloud-based applications and abundant storage space in public clouds. Therefore, the buzz surrounding cloud computing technology in business is by no means overestimated. While large enterprises still have the option to store their data-intensive applications in-house, small businesses can get them from cloud providers and enhance their key processes at an affordable price.
The reasons to turn to cloud for help are indeed numerous, and the major ones include:
1. Cost reductions
The primary feature that made cloud computing popular is definitively its cost-efficiency. Cloud servers can seamlessly stream intensive applications via the web, so that companies don’t have to invest much into hardware equipment. Along with the printed documents, traditional physical servers are also slowly going to history, especially within SMBs. The companies where the IT is not the primary focus and that operate on a small budget can use affordable cloud-based software tools to achieve maximum productivity.
2. Scalable pricing models
In addition to the overall reduction of IT costs, cloud space is available through pay-per-use models, which allows SMBs to pay only for the computing power and storage space they need. This way, startups and other new businesses can cut their capital expenditure and still be able to upgrade to better plans, as soon as their business develops.
3. Disaster plans and backup
Sending data to cloud servers practically makes them eternally available to their owners. This means that even if you accidentally delete an important file, you can always get it back. Similarly, in case of a local disaster, remote storage enables you to retrieve your data without even having to pay extra for the service. As long as you choose a provider that uses high security standards and has precisely outlined disaster plans, you don’t have to worry that you’re data would ever become unavailable to you.
4. Collaboration potential
By integrating cloud-based collaboration software programs, you enable your employees to communicate and manage documents more easily. File sharing with cloud storage apps comes down to a web link instead of continuous and exhaustive emailing. They can edit documents at the same time, while all the changes appear in shared folders instantly. Additionally, they can access shared folders, assign tasks to each other, leave comments on the important files or freely communicate with their customers within cloud CRM software tools.
5. Ease of use
Though developing an efficient cloud integration strategy may be time consuming, the possibility of working in highly intuitive and simplistic programs certainly deserves your attention. Cloud-based applications vary in purpose and computing power, but are generally adjusted to the needs of average employees, meaning that anyone can easily figure out how to use them. This eliminates the need for training employees to work in more complicated software programs and gives you piece of mind when it comes to your employees’ comfort at the workplace.